Job Purpose

To provide a range of administrative and support services to Prof. Alastair Leyland and Prof Laurence Moore, as required within the School of Health and Wellbeing in the College of Medical, Veterinary and Life Sciences, acting as a key support contact for academic and administrative staff.

Main Duties and Responsibilities

1.To deliver a range of effective professional administrative tasks in support of School outcomes.

2.Provide support to groups and committees including notetaking, minuting, and subsequent preparation of minutes as appropriate.

3.Act as first point of contact, responding to enquiries in a clear, professional, and timely manner.

4.Responsible for diary management, co-ordinating hybrid meetings (e.g., in-person and remotely).

5.Prepare documents, presentations and other materials using established formats and standard software packages.

6.To maintain plans and budget tracking and supporting documentation.

7. To prepare straightforward analysis, interpretation, and data manipulation.

8. To actively plan and prioritise work activities, assigning as appropriate routine tasks to others, to ensure operational efficiency.

9. Collaborate with colleagues and participate in team/group meetings/seminars/workshops across the School and nationally/internationally via Zoom.

10.Undertake any other reasonable duties as required by the team.

11.Engage in reasonable professional development activities as appropriate.

Knowledge, Qualifications, Skills and Experience  

Knowledge/Qualifications 

Essential

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.

Or

Scottish Credit and Qualification Framework level 5 or 6 [National 5 or 6, Scottish Vocational Qualification level 2 or 3] or equivalent, and experience of personal development in a similar role.

Skills

Essential

C1 Excellent secretarial and clerical skills including ability to take minutes at meetings.

C2 Excellent written, verbal and interpersonal communication skills.

C3 Ability to work effectively as part of a team and independently.

C4 Proven ability to organise and prioritise workload, working to deadlines as required.

C5 Ability to work flexibly, and to exercise initiative, where appropriate..

C6 Ability to work accurately and with attention to detail.

C7 Excellent IT skills and proficiency in Microsoft Office (e.g. Word, Excel, Outlook, Teams).

Desirable 

D1 Knowledge of University of Glasgow policies and procedures.

D2 Knowledge of Powerpoint, Mentimeter, Campaign Monitor

Experience

Essential 

E1 Experience of working in a busy office environment or undertaking a similar role.

E2 Prior experience of an administrative role supporting 2 or more large, complex projects in Higher Education or similar.

Desirable 

F1 Experience of providing PA support.

Terms and Conditions

Salary will be Grade 4, £24,685 - £26,707 per annum pro rata.

This post is full-time (35 hours per week), and open ended with funding available up until 31st May 2027 the first instance.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Closing date: 23:45 on Wednesday 1st October 2025