**Please note that this vacancy is open to current University of Glasgow employees only.** 

Job Purpose

You will work on a wide range of project management, trials management and process co-ordination activities within the Robertson Centre for Biostatistics (RCB), part of the Glasgow Clinical Trials Unit (CTU). You will be responsible for a varied project portfolio within a clinical research context and lead on key organisational processes. Clinical trials experience would be useful, but consideration will also be given to applicants with strong, relevant experience in another field. Training and mentoring in clinical trials can be provided to the successful candidate.

Main Duties and Responsibilities

1. Responsible for the project management function across a portfolio of projects, prioritising project management solutions to ensure the smooth operation of the Centre’s functions and working with senior staff to determine priorities, establish robust delivery schedules, monitor progress against plans and ensure all deadlines are met. This includes taking personal responsibility for some or all aspects of specific clinical trials or research projects.

2.Responsible for the trials management function across a portfolio of projects, with particular focus on responsibilities in support of clinical trials organisation, including leading on protocol development, patient consent/information sheet development, obtaining MHRA, IRAS and R&D approvals, leading on site setup, initiation and co-ordination, convening meetings (including study status, trial steering, executive, investigator, training and safety committees, including chairing and minute taking as required).

3. Co-ordination of specialist processes in support of clinical trials management, ensuring professional and effective service delivery. These processes include case report form (CRF) requirements gathering/specifications, standard operating procedures (SOP) management, submission of data linkage applications to the NHS/government bodies, safety reporting in line with legal and regulatory requirements (including SUSAR reporting), study endpoints co-ordination and the clinical coding function (adverse events and medications).

4. Develop and maintain excellent working relationships with all relevant stakeholders, including Centre and University colleagues, external clients and study sponsors, engaging on requirements, working collaboratively on identifying solutions, improving efficiency and managing expectations.

5. Liaise and meet with external collaborators and take personal responsibility for entire sections of project management, trials management and organisational work, ensuring completion of work to high standards and in accordance with strict timelines.

6. Responsible for the oversight of administrative staff in the delivery of specific functions and areas of responsibility, ensuring that staff are motivated and supported to meet the needs of operational requirements.

7. Provide senior staff, clients, collaborators and other stakeholders with regular updates and briefings to ensure that they have a clear understanding of status, progress and any emerging risks or issues.

8. Responsible for ensuring quality in all areas of responsibility, including development and review of documentation (including standard operating procedures, guidelines, forms and study-specific work instructions) to manage processes in accordance with UK Clinical Trials Regulations, ISO 9001 (quality management) and ISO 27001 (information security). Prepare for and participate in regulatory audits and inspections.

9. Contribute to the production of research and funding proposals, including input to resource and costing preparation to help ensure external resources are secured to support the Centre’s research functions. Further, contribute to the development and review of contractual agreements and client & regulatory review/assessment documents.

Duties of the post outlined are not exhaustive and the post-holder will be expected to be cooperative and flexible, undertaking such duties as may be reasonably expected by management. The duties of the post will be subject to review in line with changing requirements, both internal and external.

Qualifications, Knowledge, Skills and Experience

Knowledge/Qualifications

Essential:

A1. Skill level equivalent to achievement of Scottish Credit and Qualification Framework level 9, (Ordinary Degree, Scottish Vocational Qualification level 4), or equivalent (including professional accreditation with relevant formal training), and experience of personal development in a similar or related role(s).

Desirable:

B1. Knowledge of the key areas of clinical trials management including requirements of ICH Good Clinical Practice and other applicable regulatory and data protection requirements.

Skills

Essential:

C1. Strong organisational skills, with excellent knowledge of relevant software packages in support of these (including Word, Excel, Outlook, PowerPoint).

C2. Ability to exercise initiative and take responsibility for ongoing decision making to ensure multiple projects are co-ordinated efficiently.

C3. Strong user-focussed approach with ability to understand and present information in an easy to understand format.

C4. Ability to cope under pressure while maintaining a high level of accuracy.

C5. Ability to work independently, assess priorities and manage own workload effectively.

C6. Excellent interpersonal skills and ability to work as part of a team with staff at all levels, including ability to contribute constructively to discussions, present reasoned arguments and negotiate solutions.

C7. Reliable, trustworthy and able to maintain confidentiality.

C8. Flexible and committed approach to work.

Experience

Essential:

E1. Demonstrable Project Management experience at a level equivalent to meet the requirements of this role.

E2. Demonstrable experience in the duties associated with this post (e.g. ability to produce formal documentation, interpret complex documents, chair meetings, make presentations, propose constructive solutions).

Desirable:

F1. Experience of managing and overseeing staff.

F2. Clinical trials experience would be useful, but consideration will also be given to applicants with strong, relevant experience in another field.

Terms and Conditions

Salary will be Grade 7, £41,064 - £46,049 per annum.

This post is full time (35 hours per week, Monday to Friday,  09:00 - 17:00) and open ended.

There is a requirement to work in the CTU offices on the Gilmorehill campus a minimum of 50% of the working week. We are open to either remote working or on campus working for the other 50% of the week (hybrid working offered on a non-contractual basis). Candidates must reside within commuting distance of Glasgow.

The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK.  If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship.

Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https://www.gov.uk/skilled-worker-visa.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Closing date: 23:45 on 28 October 2025