Job Purpose

To provide administrative support to enable the efficient and effective delivery of the General Practice led teaching and assessment components of the MBChB programme.

Main Duties and Responsibilities

1. Work closely with the GP Teaching Team, GP Professional Services Team, and more widely within the Undergraduate Medical School to support a range of teaching and assessment activities.

2. Provide dedicated administrative support for the organisation, delivery and evaluation of the General Practice Community Oriented Medical Experience Track (COMET), Student Selected Components and GP electives.

3. Co-ordinate all aspects of submission and evaluation of the MBhB3 Longitudinal Portfolio and MBChB4 Ethics coursework.

4. Co-ordinate and assist with course administration to include editing, copying, and collating of course documentation ensuring an efficient and timely service.

5. Regularly review, update, and maintain teaching content within online platforms such as Moodle.

6. Responsibility for the recruitment of and liaison with course contributors, both internal and external.

7. Disseminate information using various platforms involving electronic systems, organise bulk mailings and distribute materials to tutors and students.

8. Maintain and update records for sessional payments to GP practices and course contributors.

9. Support the delivery of General Practice tutor training events, with particular emphasis on the annual training conference (TALE).

10. Assist with the set-up and on-the-day administration of OSCE assessments both on and off campus.

11. Undertake any other reasonable duties that either the Manager, Deputy Manager of the Undergraduate Medical School and GP Administrative Team Lead may request.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications 

Essential 

A1 Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent, and experience of personal development in a similar role.

Desirable
B1 Further or higher education qualification.

B2 Knowledge and understanding of University structures, policy, practices and procedures.
B3 Awareness of GDPR legislation.

Skills

Essential
C1 Excellent written and verbal communication skills.

C2 Tact, diplomacy and discretion.
C3 Able to work proactively, multi-task and use initiative.

C4 Able to work independently and as part of a team.
C5 Excellent attention to detail.

C6 Excellent IT skills, covering the Microsoft Office.

Desirable 

D1 Experience of clerking committees and producing accurate minutes of meetings.
D2 Experience of web editing.

Experience

Essential
E1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role(s).

E2 Experience of working with and handling large volumes of administrative data, records and information.

E3 Experience of handling confidential personal information with tact and diplomacy.

Desirable 

F1 Experience of working within the Higher Education sector supporting learning and teaching activities.
F2 Experience of financial record keeping.

F3 Experience of using bespoke IT systems.

Terms and Conditions

Salary will be Grade 4, £24,685 - £26,707 per annum.

This post is full time, (35 hours per week) and open ended.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community here.

We endorse the principles of Athena Swan and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Closing Date:  3 November 2025 @23:45