Please note, this vacancy is open to current University of Glasgow employees only 

Job Purpose

To provide high-quality, professional financial management and organisational data support for the Glasgow University Sports Association (GUSA), in close collaboration with UofG Sport, plus other teams across Student and Academic Services (S&AS).

The role enhances the accessibility, accuracy, and visibility of financial and operational information, enabling improved monitoring, reporting, and strategic decision-making across the organisation and directorate.

The post-holder will serve as GUSA’s Honorary Treasurer, holding full responsibility for the end-to-end finance process across GUSA staff, Council members, and sports clubs. This includes working in partnership with UofG Sport, University Finance, and external auditors to ensure compliance, accuracy, and timeliness in all financial activities.

Success in this role requires strong financial management expertise, excellent organisational and planning skills, and a high level of analytical and communication ability. The post-holder will engage regularly with a wide range of stakeholders including students, staff, external partners, and suppliers.

Acting as a key advisor to the GUSA President, Council, and Senior Council, the post-holder will provide financial insight and data-driven support that underpins the achievement of GUSA’s and S&AS’s strategic objectives.

Main Duties and Responsibilities

1. Financial Management & Reporting

• Oversee all aspects of GUSA’s financial reporting, ensuring compliance with university regulations and external legislation. Maintain oversight of club financial activity by monitoring and reconciling expenditure to ensure alignment with approved budgets and policies, proactively flagging any discrepancies, misuse, or concerns for further investigation.

• Manage the process of authorised payments, maintain accurate transaction records in Xero, and lead the preparation of year-end financial statements to support strategic financial reporting.

• Produce accurate and timely management accounts to support budget monitoring and decision-making for GUSA stakeholders.

• Act as GUSA's Purchasing Officer, ensuring adherence to financial procedures and assisting with travel bookings when required.

• Take a lead role in supporting internal and external audit processes by preparing and providing financial documentation to ensure thorough and timely audits.

• Provide professional financial management support to the wider Student and Academic Services directorate, that ensures  accurate reporting and efficient process delivery in collaboration with the Finance Business Partner.

2. Stakeholder & Executive Support

• Provide proactive and professional financial and administrative support and insight to the GUSA President, Council, Senior Council, Sport Development team and on occasion, S&AS Leadership Team. Deliver regular financial reports and collaborate closely with these groups to understand their specific needs, support budget holders in planning and organising within their areas, and enable more informed decision-making.

• Fulfil the responsibilities of Honorary Treasurer for GUSA, overseeing treasury functions to ensure consistent, professional financial management and service to both internal and external partners.

3. Club & Membership Oversight

• Support club financial management by preparing semesterly expenditure reports, delivering financial training to Club Treasurers, and    working collaboratively with GU Sport Development[LS1] [LS2] [JJ3] [JJ4]  to ensure appropriate club support, inform development opportunities and initiative delivery.

• Provide insightful monthly reports, analysis and recommendations to Senior Council on sports club memberships, member demographics, participation, training events, development opportunities and key achievements.

4. Data & Digital Systems Management

• Develop and analyse data for key projects such as student engagement surveys, sustainability tracking, and outreach development.

• Assist with data governance and analysis in collaboration with UofG Sport, S&AS teams, and Planning, Insight & Analytics, including using tools like Power BI.

• Deliver enhanced digital engagement and effective management of clubs by introducing, reviewing and developing the MSL online system with a key focus on improving club promotion, engagement and accessibility to key club data/information to support GUSA operations and enhancement.

5. Administrative & Governance Support

• Manage and coordinate timely and compliant responses to Freedom of Information (FOI) requests, ensuring adherence to established deadlines and regulatory requirements.

• Provide professional administrative support for GUSA events and lead the organisation of the annual GUSA elections.

6. Service Development & Continuous Improvement

• Contribute to ongoing service improvement initiatives by suggesting and implementing new processes to enhance quality and efficiency across S&AS.

Knowledge, Qualifications, Skills & Experience

Knowledge/Qualifications

Essential:

A1 Scottish Credit and Qualification Framework level 8 8 (Scottish Vocational Qualification level 4, Higher National Diploma) or equivalent, and experience of personal development in a similar or relevant role.

A2 Excellent knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, plus financial management systems and tools, such as Xero and Stripe.

A3 Ability to demonstrate a detailed understanding of financial policies, processes, and procedures.

A4 Ability to demonstrate an understanding of General Data Protection Regulation.

A5 Ability to collect, analyse, and report data insight and use tools such as Power BI or other similar data analysis software.

Desirable:

B1 Ability to demonstrate a detailed understanding of higher education policies, processes, and procedures.

B2 Ability to demonstrate an understanding of Health and Safety policies.

Skills

Essential:

C1 Excellent verbal communication and interpersonal skills - demonstrable tact, diplomacy, discretion, assertiveness, and the ability to handle difficult or sensitive situations or people while always respecting confidentiality of information.

C2 Very good standard of written English, with ability to draft correspondence, notes of meetings and reports, and engage professionally in a manner which enhances reputation.

C3 Flexible, solution-driven, member orientated approach to service delivery. C4 Organised with ability to independently prioritise a diverse and busy workload and to work around the team’s requirements while still undertaking own work.

C5 Good ability to develop strong working relationships with stakeholders at all levels both internally and externally. C6 Good level of initiative and decision-making ability/judgement when resolving issues relating to financial management and determining appropriate action.

C7 A quick learner of office systems and procedures with a desire and interest in developing knowledge of the organisation and its policies, procedures, and processes. C8 Exceptional analytical skills with high levels of numeracy, accuracy, and attention to detail, particularly in managing financial documentation and related IT applications.

C9 Ability to work effectively and supportively within a large team.

C10 Good ability to work independently and use initiative.

C11 Strong ability to analyse data and appropriately present summary information to support planning and decision making.

Experience

Essential:

E1 Proven professional experience administering finances in a complex and busy organisation.

E2 Proven experience of complex data analysis and presentation/report writing.

E2 Demonstrable experience of working in a fast paced and varied office environment. E3 Experience of dealing effectively with a wide range of members and staff at all levels in an organisation, using initiative and judgement to proactively deliver administrative support and resolve issues.

Desirable:

F1 Experience of working within a further or higher education setting.

F2 Experience of working within an office administrative role.

F3 Experience of using Xero and/or Stripe.

Terms and Conditions

Salary will be Grade 6, £33,951 - £37,694 per annum.

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 This post is full time and open ended. 

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 Closing date: 23:45 30th September 2025

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As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

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We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

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We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

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We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.