Please note that this vacancy is only open to current University of Glasgow employees.

Job Purpose

To provide high quality, efficient Stores and Operational support for research and teaching in the College of Science and Engineering.

The post holder facilitates all operational aspects of stores across the schools within the college. Ordering and processing goods received, coordinating lab consumables, gas cylinder stocks and specialist waste management.

To carry out the duties assigned to the College Operational team.

Main Duties and Responsibilities

1. Support planning and organisation of day-to-day operational aspects of the Stores Team. Prioritise and carry out/distribute workload across the operational team and sequencing work patterns to meet the wide range of demands on the role.

2. Analyse and interpret the consumable requirements of the schools to ensure an efficient service. Anticipating demands and ensuring sufficient stock is held. Work to continually improve the services offered to the college.

3. Ordering goods and services, managing the receipt of goods and working closely with the college finance hub. Use university accounting software Agresso and where appropriate liaise with suppliers and procurement.

4. Receive delivery of a wide range of chemicals, specialist equipment, teaching laboratory stock and consumables. Ensure safe handling, storage and distribution.

5. Work with the Facilities Co-ordinators and Technical Services Managers on a day-to-day basis to ensure operational engagement in local systems to further support the efficient running of School facilities. In the absence of the line manager, make decisions on routine matters.

6. Provide an accurate, secure and reliable parcel distribution and delivery service.

7. Co-ordinate the disposal of equipment using University waste streams for electronic and electrical equipment, cardboard packaging, glassware, pallets and general waste.

8. Attend and contribute to weekly meetings to plan working week, schedule works and prioritise job requests.

9. Receive and respond to enquiries seeking information, directions and advice; judging when to refer to others to provide the most effective service.

10. Engage in self-development in line with the P&DR process and in the university of Glasgow behavioural framework.

11. Engage with UofG initiatives such as Equality Diversity and Inclusion and the Technician Commitment.

Knowledge, Qualifications, Skills and Experience 

Knowledge/Qualifications 

Essential

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role OR

Scottish Credit and Qualification Framework level 5 or 6 in English and Mathematics [National 5 or 6 Scottish Vocational Qualification level 2 or 3] or equivalent, and some experience of working in a similar role

A2 Good knowledge of the Health and Safety legislation that is applicable to the role

A3 Working knowledge of logistic management systems, equipment, processes and procedures

Desirable

B1 Detailed knowledge of relevant systems, equipment, processes and procedures relative to the role and the quality standards and outputs required

B2 Familiarity with Microsoft Office and Outlook

B3 Knowledge of Agresso accounting software or similar

B4 First Aid Certificate

Skills 

Essential

C1 Competent numeracy and literacy skills

C2 Competent written and/or oral skills; ability to exchange basic information effectively

C3 Ability to plan or schedule workdays ahead

C4 Ability to give clear instructions and guide other staff, where appropriate

C5 Clean UK driving licence (categories B and D1), held for a minimum of 2 years

C6 Willingness to engage with training to ensure continual professional development

C7 Ability to prioritise work for self and understand colleagues’ priorities

Desirable

D1 Good reporting and record keeping

D2 Ability to operate a range of apparatus for the lifting and moving of equipment and goods

Experience 

Essential

E1 Relevant work experience

E2 Experience in manual handling

E3 Experience with providing public facing activities or providing a service

Desirable

F1 Experience of working gained in a University/HE environment or in a storage facility

F2 Experience of training staff in the safe use of equipment

F3 Experience of driving minibuses and transportation of students and staff

F4 Experience of Health and Safety regulations applicable to the role

Terms and Conditions

Salary will be Grade 4, £25,804 - £27,319 per annum.

This post is full time (35 hours per week) and open ended (permanent).

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Closing Date:  7 January 2026