Please note, this vacancy is open to current University of Glasgow employees only 

Job Purpose

To assist with the acquisition, delivery and promotion of the University Library’s print and electronic resources. To contribute to the provision of core reading list materials (print & electronic) via the Reading Lists @ Glasgow service.

Main Duties and Responsibilities

1.      Assist with the operation of the Reading Lists @ Glasgow service, particularly the review of reading lists and the digitisation of in-copyright extracts via the Copyright Licensing Agency’s (CLA) Higher Education scanning licence, ensuring course materials are made available to students on time.

2.      Assist with the acquisition of library resources (print and electronic) following University policies and procedures.

For monographs:

*         Quality control book orders. Supervise procedures in respect of book supplier reports to ensure materials are purchased in a timely manner.

*         Process book invoices on the Library Management System, reporting issues as required.

*         Liaise with publishers and suppliers regarding library material orders.

For serials:

*         Maintain print journal subscriptions, including management of claims.

*         Liaise with publishers and journal subscription agents and contribute to the development of contracted agent’s platform and processes.

3.      Monitor and maintain access to electronic resources and ensure prompt resolution of access queries reported by users.

4.      Maintain timely and accurate data in a variety of systems used to enable access to electronic resources, such as Electronic Resource Management tools, link resolvers and discovery tools.

5.      Liaise with publishers, suppliers and subscription agents regarding the technical aspects of subscription activation, access to resources and IP registration.

6.      Train and supervise staff within Acquisitions & Access on Reading List and acquisition processes, allocating and monitoring tasks and identifying and resolving training issues as required.

7.      Carry out other routine duties, as directed by senior colleagues.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential:

A1 Either: Ability to demonstrate the competencies required to undertake the duties associated with this level of post, having acquired the necessary knowledge and skills in a similar role.

Or: Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent, and experience of personal development in a similar role.

Desirable:

B1 Knowledge of issues around acquisition of library materials, both print and electronic.

B2 Knowledge of issues around reading list provision in a Higher Education environment.

B3 Knowledge of authentication systems, e.g. EZproxy and Shibboleth.

Skills  

Essential:

C1 High standard of accuracy and attention to detail.

C2 Excellent communication and interpersonal skills (written & oral).

C3 Ability to plan, organise and prioritise tasks.

C4 Proven initiative and judgement to resolve problems independently, or through a support team where appropriate.

C5 Flexibility and adaptability with a commitment to learn new tasks and skills.

C6 Excellent IT skills.

C7 High degree of literacy and numeracy.

C8 Ability to react to changing issues/priorities as required.

Experience

Essential:

E1 Experience of working in a team environment.

Desirable:

F1 Work experience in an academic library.

F2 Experience of using a Library Management System, e.g. Sierra, including an Electronic Resource Management system (ERM).

F3 Experience of using academic reading list software, e.g. Talis Aspire

F4 Previous supervisory and training experience.

Terms and Conditions

Salary will be Grade 4, £24,685 - £26,707 per annum.

This post is full time and open ended.

Closing date: 23:45 2nd November 2025 

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.