Job Purpose

Support the smooth and secure delivery of examinations by supervising students in a variety of exam settings. You will ensure that exams are administered efficiently and conducted in line with university regulations, maintaining academic integrity and creating a calm, supportive environment for students.

In addition to carrying out standard invigilation duties, you will co-ordinate invigilation teams in larger or more complex exam settings.   You will act as a point of contact for colleagues seeking support or clarification on more complex issues and ensure procedures are applied consistently.

Main Duties and Responsibilities

1. Oversee the preparation of examination venues and ensure correct layout, seating plans, signage, and equipment are in place.

2. Brief invigilation teams on any exam or venue-specific instructions, prior to each exam.

3. Co-ordinate a team of invigilators, assigning roles and ensuring duties are completed effectively.

4. Carry out all standard invigilator duties, including candidate supervision, distributing and collecting materials

5. Act as the main point of contact for Registry during the exam.

6. Monitor conduct throughout exams, ensuring consistency and compliance with exam regulations

7. Manage incidents and student issues calmly and appropriately during exams, escalating to Registry where necessary.

8. Ensure accurate completion of paperwork, including attendance, incident reports, and reconciliation of exam scripts.

9. Ensure proper timekeeping. and communicate key timings to both candidates and invigilators.

10. Maintain a professional and confidential approach and provide feedback to contribute to improvements in exam processes.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications  

Essential:

A1 Either: Ability to demonstrate the competencies required to undertake the duties associated with this level of post gained through working in a similar role. Or: Scottish Credit and Qualification Framework level 4 in English and Mathematics (National 4) or equivalent, and some experience of working in a similar role.

Desirable:

B1 An understanding of the issues involved in exam invigilation B2 Awareness of disability issues and people who require additional support.

Skills

Essential:

C1 Reliable and punctual with a flexible approach to working hours.

C2 Effective IT skills for record-keeping or online exam support.

C3 Good verbal communication skills with the confidence to deliver clear instructions to large groups of students and to brief and guide invigilation teams.

C4 Good people skills, able to work collaboratively with colleagues and to provide calm, support to students. Friendly, helpful, and approachable with the ability to lead by example.

C5 Strong organisational skills with the ability to coordinate multiple tasks, delegate responsibilities, and manage time effectively in complex exam environments.

C6 Strong attention to detail, with the ability to apply rules consistently, oversee procedures, and keep accurate records.

C7 Ability to remain calm, decisive, and professional under pressure, handling unexpected issues effectively and escalating when necessary.

Experience 

Essential:

D1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.

D2 Experience of working independently and as part of a team.

D3 Experience of co-ordinating groups of people.

Desirable:

E1 Experience of working in an educational environment or invigilation.

E2 Administrative or clerical experience to complete exam paperwork.

Terms and Conditions

Salary will be Grade 3, £23,742 - £24,215 per annum pro rata.

This post is part-time and open ended.

Invigilators must be fully available for work during all exam diets: December (approx.11 days), April/May (approx. 25 days) and August (approx. 15 days).

Dates for this academic year are available on the Registry webpage: https://www.gla.ac.uk/myglasgow/registry/staff/exams/dates

Closing date: 23:45 22nd September 2025

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.