**Please note that this vacancy is open to current University of Glasgow employees only**

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Job Purpose

As the administrator in the Student Recruitment, Marketing and Admissions team in the undergraduate office, you will work with the SMRA manager, to attract and retain a diverse range of applicants to the School of Biodiversity, One Health and Veterinary Medicine’s undergraduate programmes.

You will play a role in the implementation and delivery of the School’s strategies, policies, and objectives in this area.  Your focus will be the School’s veterinary programmes (the Bachelor of Veterinary Medicine and Surgery and the MSci/BSc (Hons)/BSc Veterinary Biosciences), ensuring targets and service levels are met for both international and national recruitment.

As part of the Undergraduate school office, you will work in partnership with the student experience team and the programme and course delivery team.

You may also be asked to contribute to related activities managed by the University’s External Relations department and College of Medical, Veterinary and Life Sciences for the School’s life sciences programmes (currently the MSci/BSc (Hons)/BSc Marine and Freshwater Biology and the MSci/BSc (Hons)/BSc Zoology).

Main Duties and Responsibilities

1.  Co-ordinate the delivery of essential recruitment and marketing events e.g.  Open Day events and recruitment fairs, both at home and overseas to attract high quality applicants to the school’s undergraduate (BVMS and Veterinary Bioscience) degree programmes. This will involve working in close partnership with relevant academic and administrative colleagues in the University, external partner institutions and accrediting bodies, reviewing processes and implementing changes and improvements where appropriate.

2. Act as an ambassador for the School to maximise the recruitment, conversion and registration of students to meet student numbers and financial targets. This will include offering advice to applicants and others by telephone, e-mail and mail and ensuring publicity material is up to date and reflects internal changes in the University and any changes to external requirements.

3.  Take a proactive role in the development and implementation of the Schools UG student admissions procedures onto the BVMS and Veterinary Biosciences programmes. This will involve reviewing applications, supporting the delivery of additional tests (e.g. online ethical reasoning test), and collection of additional applicant data (e.g. work experience forms) and organising (circa 700) applicant interviews.

4.  Participate as a full panel member in UG applicant interviews (in Glasgow and overseas) to assess candidates’ potential to become veterinary surgeons.

5.  Input to and maintain databases including the University central database linked to UCAS.

6. Organise relevant paperwork for overseas students as part of their admittance to their programme of study. Act as level 1 user for the University of Glasgow to assign confirmation of Acceptance for Studies/Certificates of Sponsorship numbers for all overseas students. 7. Ensure that student from partner universities are transferred in line with established agreements, and results are reported to partner institutions when appropriate and in line with relevant data protection legislation.

8. Ensure transfer of successful applicant details to the student experience team to allow efficient registration on their programmes of study.

9. Undertake committee servicing work which includes drafting and circulating papers to the Admissions Committee and ensure that actions are followed through and collect and analyse data for the Committee.

10.  Any other relevant duties as required by the Student Recruitment, Marketing and Admissions Manager, UG School Manager & Head of Professional Services.

Please note that as part of your application you must address and demonstrate how you meet EACH of the essential/desirable criteria. If you do not address each criteria in the format explained below, you will NOT be shortlisted for interview.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential

A1. Scottish Credit and Qualification Framework level 8 (Scottish Vocational Qualification level 4, Higher National Diploma) or equivalent, and experience of personal development in a similar role.

A2.  Knowledge and understanding of the University structure and knowledge of its broad policies and rules,

A3. An understanding of equality, diversity and inclusion principles (including UK Equality Act 2010 protected characteristics) in the context of student recruitment, marketing and admissions.

Desirable

B1. An understanding of the university policies and procedures with regard to branding, marketing, recruitment and admissions

B2. Knowledge of School of Biodiversity One Health and Veterinary Medicine’s Undergraduate programmes

B2. Knowledge of relevant international education systems.

Skills

Essential

C1 Proficient at using Microsoft packages (e.g. Word, Excel, PowerPoint, Access), including preparing and delivering PowerPoint presentations, reporting, recording recruitment activity and data analysis.

C2. Ability to work under pressure, meet tight deadlines and work as part of a team as well as the ability to work independently.

C3. Excellent interpersonal skills including team working, influencing, negotiating and conflict resolution.

C4. Excellent communication skills (oral, written and listening), with a wide range of people.

C5. Attention to detail.

C6. Excellent time management skills.

Desirable

D1. Expertise in IT systems (e.g. as BIQUERY MyCampus, UCAS, VMCAS) or the ability to demonstrate proficiency in software, policies and procedures of a similar level of specialisation.

Experience

Essential

E1. Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar role(s)

E2. Experience of arranging and clerking meetings.

Desirable:

F1 Experience of administration in a Higher Education setting.

F2 Experience in an admissions/selection environment.

Terms and Conditions

Salary will be Grade 6, £33,951 - £37,694 per annum.

This post is full time and open ended.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Closing date: Wednesday 28th January 2026