Job Purpose

To provide administrative support to enable the efficient and effective delivery of the General Practice led teaching and assessment components of the MBChB programme.

Main Duties and Responsibilities

1. Work closely with the GP Teaching Team, GP Professional Services Team, and more widely within the Undergraduate Medical School to support a range of teaching and assessment activities.

2. Provide dedicated administrative support and assist in the organisation of the MBChB4 & MBChB5 GP Clinical Placements and MBChB3 Clinical Practice in the Community teaching placements.

3. Co-ordinate and assist with course administration to include editing, copying, and collating of course documentation ensuring an efficient and timely service.

4. Disseminate information using various platforms involving electronic systems, organise bulk mailings and distribute materials to tutors and students.

5. Maintain and update records for sessional payments to GP practices and course contributors.

6. Regularly review, update, and maintain teaching content within online platforms such as Moodle.

7. Maintain and update databases relevant to course administration, including GP tutor records, student attendance, GP tutor evaluation, room bookings and finance payments.

8. Administer assessment activities including the recruitment and payment of GP examiners for OSCEs and all MBChB3 Longitudinal Portfolio assessment coursework markers.

9. Support the delivery of General Practice tutor training events, with particular emphasis on the annual training conference (TALE).

10. Assist with the set-up and on-the-day administration of OSCE assessments both on and off campus.

11. Undertake any other reasonable duties that either the Manager, Deputy Manager of the Undergraduate Medical School and GP Administrative Team Lead may request.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications 

Essential

A1 Scottish Credit and Qualification Framework level 5 or 6 (National 5 or 6, Scottish Vocational Qualification level 2 or 3) or equivalent, and experience of personal development in a similar role

Desirable 

B1 Further or higher education qualification 

B2 Knowledge and understanding of University structures, policy, practices and procedures

Skills

Essential

C1 Excellent written and verbal communication skills

C2 Tact, diplomacy and discretion

C3 Able to work proactively, multi-task and to use initiative

C4 Able to work independently and as part of a team

C5 Excellent attention to detail

C6 Excellent IT skills, covering the Microsoft Office

Desirable 

D1 Experience of clerking committees and producing accurate minutes of meetings

D2 Experience of web editing

Experience

Essential 

E1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role(s)

E2 Experience of working with and handling large volumes of administrative data, records and information

E3 Experience of handling confidential personal information with tact and diplomacy

Desirable 

F1 Experience of working within the Higher Education sector supporting learning and teaching activities

F2 Experience of financial record keeping

F3 Experience of using bespoke IT systems

Terms and Conditions

Salary will be Grade 4, £24,685 - £26,707 per annum pro rata.

This post is part-time (24.5 hours per week: Monday morning, Tue to Thursday 09.00 - 17.00. Flexible how hours are worked on Monday), and open ended.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension , benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community here.

We endorse the principles of Athena Swan and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.jobs.gla.ac.uk/benefits-salary-and-flexible-working for more information.

Closing date: 23:45 on Monday 8th September 2025