**Please note that this vacancy is open to current University of Glasgow employees only.**

Job Purpose:

To provide effective, efficient and confidential administrative support for MBChB disability provisions and progression activities. To foster a positive culture towards health conditions and disability within the Undergraduate Medical School, both on University campus and on clinical placement to ensure an inclusive learning environment. Work within the School’s Student Support Team to raise awareness of GMC Guidance, School policy and University support services for disabled learners.

Main Duties and Responsibilities

1.      To be the first point of contact for all students with Reasonable Adjustments to teaching or assessment.

2.      To encourage students to seek Disability support timeously and to ensure adjustments are up to date.

3.      To act as a key liaison point between the Medical School Student Support team and University’s Disability Services and Occupational Health Unit, ensuring that policy and procedures are aligned to undergraduate medical education, up to date and implemented.

4.      To administer creation and distribution of Adjustment Passports to relevant students.

5.      To co-ordinate the implementation of Reasonable Adjustments for all teaching sessions on campus.

6.      To liaise with NHS placement sites to ensure Reasonable Adjustments are deliverable in a clinical setting and communicated in a timely manner.

7.      To work in conjunction with the MBChB Assessment team to ensure co-ordination and implementation of Reasonable Adjustments for all assessments.

8.      Administration of all Extenuating Circumstances submissions, in line with School requirements and University Policy.

9.      To clerk meetings of the UG Medical School Extenuating Circumstances Committee, including follow up actions.

10.   To administer and clerk student meetings following Board of Examiner outcomes, including follow up actions.

11.   To administer and clerk annual meetings of the School of Medicine, Dentistry & Nursing Progress Committee, including follow up actions.

12.   To administer SoMDN submissions to the College of MVLS Appeals Committee, arranging panels, clerking Appeal Hearings, and follow up actions.

13.   To advise MVLS Appeal panels on Appeal outcomes in line with MBChB, BDS or BN Regulations.

14.   To maintain a database of MBChB repeat year students, in line with MBChB Regulations.

15.   To keep a clear audit trail of decision-making for supporting disabled learners, to ensure appropriate steps have been taken to provide reasonable adjustments.

16.   To collate and record statistics on Reasonable Adjustments, Progress and Appeal outcomes for annual review.

17.   To resolve issues using initiative and judgement, escalating as appropriate.

18.   To participate in on the day administration of OSCE assessments on campus and at local hospital sites.

19.   Any other duties as reasonably requested by the Undergraduate Medical School Manager

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications 

Essential

A1 Scottish Credit and Qualification Framework level 7 (Advanced Higher/Scottish Vocational Qualification Level 3, Higher National Certificate) or equivalent, and experience of personal development in a similar role OR ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar role.

A2 Knowledge of student disability or welfare issues.

Desirable

B1 An appreciation of wider University and Higher Education issues and their impact on this role.

B2 Knowledge of the MBChB Curriculum.

Skills

Essential

C1 Strong organisational skills and ability to prioritise workload.

C2 Strong oral and written communication skills.

C3 Ability to work proactively, multi-task and to use initiative.

C4 Ability to work independently and under minimal supervision.

C5 Excellent interpersonal skills; in particular the ability to empathise appropriately with students.

C6 Experience of clerking meetings and producing accurate notes of meetings.

C7 A creative and proactive approach to preventing and solving problems.

C8 Ability to work as part of a team.

C9 Ability to always deliver high levels of accuracy, attention to detail and professionalism.

C10 High level of IT skills, including Word, Excel and Outlook.

Experience

Essential

E1 Some significant relevant experience in an education with qualifications listed in A1, or evidence of progression and development gained through more extensive relevant work experience without qualifications

E2 Experience in dealing with matters of a confidential nature

E3 Experience of clerking meetings and producing accurate notes of meetings.

Desirable

F1 Experience of a professional undergraduate programme within a Higher Education

establishment

F2 Knowledge of working with systems used within the University of Glasgow such as Moodle, MyCampus and T4 web publishing

Terms and Conditions

Salary will be Grade 5, £27,319 - £31,236 per annum.

This post is full time and open ended.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Closing date: 23:45 on Wednesday 24th September 2025