Job Purpose

To acquire, manage and maintain documents and other materials that have historical and cultural importance for individuals, organisations and Scotland. To preserve information and make it accessible to users, including in digital format. To coordinate educational and public outreach activities and work with the project researcher. To work with researchers on topics and issues that engage archival records and their public engagement.

Main Duties and Responsibilities

Key duties of the job include:

• evaluating, selecting, retrieving and arranging materials including liaise with donors and depositors of archives and, where appropriate, negotiating the acquisition of new collections or loan of material

• evaluate records for preservation and retention and identify ways of protecting and preserving collections

• assess items that may be fragile and need careful handling, repair or conservation

• catalogue collections, and manage and arrange information and records

• making the archives accessible to a wide range of users including advising on promotion through exhibitions, presentations, talks and visits

• advise on the ongoing organisation and storage of material to encourage organisations to plan for the future.

• advising on potential teaching materials where appropriate

• identifying potential for funding to support archival preservation and/or cataloguing and/or accessibility and/or digitisation

Knowledge, qualifications, skills and experience

Knowledge/qualifications

Essential:

A1 A post-graduate qualification in the field of library / archives / museum studies / heritage discipline. Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills in a similar or number of different roles. Or: Scottish Credit and Qualification Framework level Level 8, (Ordinary Degree, Scottish Vocational Qualification Level 4) or equivalent (including professional accreditation with relevant formal training), and experience of personal development in a similar or related role(s).

A2 A clear commitment to continuous professional development (for example: working towards post-qualification membership of a relevant professional association).

A3 Knowledge and understanding of archives and library principles, practices, and standards.

A4 Knowledge and understanding of the relevant legislative and regulatory framework, including intellectual property and data protection.

Desirable:

B1 Knowledge and understanding of the higher education sector.

B2 Digitisation standards, image licensing and digital image delivery systems..

Skills

Essential:

C1 Highly effective written and oral communication skills, with a particular ability to communicate stories of a specialist or highly technical nature at a level and in a format appropriate to the audience.

C2 Effective workload management skills with good planning and prioritising skills; a flexible approach to changing priorities, working practices, and work environment; and the ability to work effectively across multiple activities simultaneously.

C3 Excellent interpersonal skills, with a proven ability to build effective collaborative working relationships within and across service teams to achieve goals.

C4 Effective analytical skills demonstrating excellent problem solving capability.

C5 Ability to exercise initiative and work independently but also as part of a team.

C6 Independent research skills across heritage collections.

C7 Writing content for websites and social media.

Desirable:

D1 Working as part of an interdisciplinary team.

Experience

Essential:

E1 Proven track record of working in an information service.

E2 Practical experience of delivery of face to face and online information services within the heritage sector.

E3 Evidence of participation in and delivery of engagement activities within the heritage sector.

E4 Delivering presentations to peers and service users.

Desirable:

F1 Representation of organisation within external professional or sectoral organisation.

F2 Involvement in activities addressing inclusion and equality in the heritage or higher education sector.

Terms and Conditions

Salary will be Grade 6, £33,482 - £37,174 per annum pro rata.

This post is part time (10.5 hours per week) and fixed term for up to 12 months from start date.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Closing date: 23:45 on Thursday 10th July 2025