Please note, this vacancy is open to current University of Glasgow employees only 

Job Purpose

To assist in the delivery of the Library’s collection management and development activities.  To support the maintenance, processing, and access of the library materials.

Main Duties and Responsibilities

1.       Contribute to the Library’s ongoing collection management and development programme in liaison with the Collection Development Supervisors, ensuring that identified materials for relegation/discard are processed appropriately and catalogue entries updated.

2.       Assist with digitisation projects managed by Collection Development team, including delivering the Scan & Send service and supplying materials for the Accessible Formats and Reading Lists @ Glasgow services.

3.       Support major collection moves within and between the Library, its branches, and the Library Research Annexe, under the direction of the Collection Development Supervisors.

4.       Undertake the physical processing of new library materials, attaching labels and other marks of ownership, ensuring that quality standards are maintained and targets met.

5.       Provide access to materials held at the Library Research Annexe for users through the available consultation and borrowing services. Liaise with users and with Reach Out and Archives & Special Collections teams to provide a quality service for users.

6.       Provide support for Head of Collection Development in the acquisition and processing of donated materials.

7.       Monitor the building fabric at the Library Research Annexe, reporting any issues in a timely fashion via the University Estates and Facilities teams.

8.       Engage in collection management processes including identifying delicate, damaged and at-risk collection items to flag to Conservation and Preservation colleagues, monitoring for pest control, and engaging with disaster management training and protocols as required.

9.       Undertake other duties as directed by senior colleagues.

Knowledge, Qualifications, Skills and Experience  

Knowledge/Qualifications

Essential:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post gained through working in a similar role. Or: Scottish Credit and Qualification Framework level 4 in English and Mathematics (National 4) or equivalent, and some experience of working in a similar role.

Skills

Essential:

C1 Good communication and interpersonal skills (written & oral).

C2 Attention to detail and the ability to work to a high level of accuracy in all work undertaken.

C3 Safe manual handling skills, good level of manual dexterity and good level of fitness.

C4 Good IT skills, and confidence in learning new hardware and software as required.

C5 Able to multi-task and work flexibly.

C6 Good organisational skills.

Experience

Essential:

E1 Experience of working in a team environment.

E2 Experience of using computers, for example for emails, internet use and other user-friendly software.

E3 Experience of working in situations dealing with requests/enquiries from with multiple stakeholders, e.g. other Library departments, senior library staff, academics, and users.

Desirable:

F1 Work experience in a library or information service.

F2 Experience of using a Library Management System.

Terms and Conditions

Salary will be Grade 3, £24,685 - £25,249 per annum.

This post is full time and open ended.

Closing date: 23rd February 2026

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.