Please note this vacancy is only open to current University of Glasgow employees.

Job Purpose:

Project Sierra is aimed at delivering a best in class ERP platform to the University of Glasgow.  The key requirements of project team members are to:-

-         Work with colleagues in colleges or central services to understand best practice requirements, pain points and reporting needs in relation to existing services and current systems

-         Review processes to ensure they are fit for purpose or refine processes to ensure they meet best practice as illustrated by system providers or implementation partners

-         Challenge existing ways of working to ensure new processes or procedures can be implemented as efficiently as possible

-         Enable the creation of a future state data model by reviewing existing data, potential needs and evaluating this in conjunction with stakeholders such as academics, finance staff and professional services colleagues

-         Enable the transformation opportunity through engagement and championing new ways of working

-         Ensure seamless process integration within finance focusing process management, data integration, audit controls and reporting

The main duties and responsibilities of the Accounts Payable Specialist role is to work with colleagues who provide Purchase to Pay services and to ensure that these are appropriately reflected within new systems or processes.

Main Duties & Responsibilities:

Ensure the delivery of high-quality output with a strong focus on controls, delivery against project work package and plan, through the use of Oracle Fusion.  Work collaboratively with the Project Sierra workstream, accounts payable team and associated stakeholder groups to:

1.  Optimise effective supplier self-service functionality helping support data migration, verification and associated process flows.

2.  Plan and support engagement with suppliers in order to successfully migrate supplier records to Oracle Fusion.

3.  Deliver a strong financial control environment by supporting the development of financial guidelines, policies and procedures

4.  Ensure the future state accounts payable processes meet month end and regular reporting requirements and all internal and external audit deliverables.

5.  Work to ensure that ingestion of data from suppliers and matching criteria are established to improve operational payment processes.

6.  Develop a qualitative set of KPIs and SLAs to support delivery of Service Excellence and support solutions to deliver management reporting for the team against these indicators.

7.  Work with procurement on the supplier portfolio information to ensure effective management and data cleanse prior to migration.

8.  Support the training of team members ensuring transfer of required knowledge and understanding and help deliver documentation, information, support, advice, and guidance to key stakeholders.

9.  Deliver a system that supports the monitoring, management and timely resolution of all internal customer and supplier enquiries ensuring resolution within set service level agreements.

10.  Ensure guided learning supports system processes and enhances user experience.

Knowledge, Qualifications, Skills and Experience

Qualifications/Knowledge

Essential:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role(s). Or: Scottish Credit and Qualification Framework level 8 (Scottish Vocational Qualification level 4, Higher National Diploma) or equivalent, and experience of personal development in a similar role.

A2 Detailed knowledge of financial and accounting procedures, particularly Accounts Payable policies and processes.

A3 Detailed understanding of financial compliance, including anti-money laundering, data privacy (e.g. GDPR) and fraud prevention

A3 Strong evidence of continuing professional development relevant to the role.

Skills

Essential:

C1 Management skills with a demonstrable ability to develop high performing teams.

C2 Influencing and interpersonal skills, with an ability to quickly build credibility, challenge assumptions and practices with diplomacy and deliver impact at all levels, with a clear customer centric approach

C3 Ability to challenge the status quo and identify areas of process improvement, including supporting the team through the change process.

C4 Highly effective oral and written communication

C5 Strong organisational and time management skills, with the ability to multi-task and deliver high quality work within deadlines.

C6 Ability to investigate, interrogate & analyse financial data.

C7 Ability to identify control weaknesses to then recommend and implement solutions.

C8 Excellent Team Player.

C9 Flexible in approach, with the ability to react in a constantly changing and learning environment.

Experience

Essential:

E1 Recent relevant experience of managing an Accounts Payable environment of a high volume processing large organisation.

E2 Experience of using computerised finance systems.

E3 Extensive experience in using MS Office minimum of Intermediate level in Excel.

Desirable:

F1 Experience in the use of Agresso Financials.

Terms and Conditions

Salary will be Grade 6, £33,951 - £37,694 per annum.

This post is full time and fixed term for up to 18 months from the start date.

Closing date: 29 March 2026

The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK.  If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship.

Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules. For more information please visit: https://www.gov.uk/skilled-worker-visa.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.