Please note that this vacancy is only open to current University of Glasgow employees.

Job Purpose

To provide high quality, comprehensive end to end administrative support for teaching discipline(s) to the school’s academic and administrative staff as well as to undergraduate and postgraduate Engineering students. Be responsible for maintaining and continuously improving key systems/processes/procedures within the Engineering Student and Academic Support related to teaching and quality assurance.

Main Duties and Responsibilities

1.  Provision of programme and course administration for the full student journey, potentially including: supporting registration and enrolment; on-course administration of programmes and

courses; ensuring student records are maintained on MyCampus; exam script viewing; monitoring student attendance; Moodle support; student feedback; GTA recruitment; on course project/event coordination; liaison with overseas sponsors.

2.  Provision of end to end administrative support to disciplines in the School of Engineering. Provide committee servicing to key discipline committees e.g. discipline meeting and staff student liaison committee meetings, making use of University systems for the management of committee paperwork.  Production of timely, accurate minutes from these meetings. Administrative support for Q.A. activities within discipline including processing of changes to course and programme approval documentation, preparation of documentation for accreditation.

3.  Administration of examinations including preparation and quality assurance of exam papers ensuring the moderation process is followed. Design and processing of Teleform exam scripts.  Use of Moodle to administer online examination and assessments. Clerk to the Board of Examiners. Liaise with the external examiner and prepare all information required by him/her for pre-exam board scrutiny. Quality checking of exam results spreadsheets and publication of results.

4.  Deliver an excellent “customer experience”, using knowledge and judgement to provide first-contact resolution for general enquiries relating to learning and teaching activities across the School with minimal supervision.

5.  Undertake designated School-wide L&T coordination, improvement or development activities that deliver excellent teaching administration outcomes for academics and students alike.

6.  Contribute to a culture of continuous improvement through identifying and supporting the implementation of process improvements to enhance the student and staff experience.

7.  Plan and prioritise own workload, anticipating pressure points in the academic year, and adjusting priorities as appropriate to ensure that deadlines are met, and an efficient service is provided to staff and students.

8.  Provide flexible administrative support to academic staff in support of School Learning and Teaching activities, developing good relationships with key internal and external stakeholders.

9.  Ensure full compliance with University-wide policies and procedures, including in relation to the management of confidential information and personal data.

10.  Undertake any other relevant duties appropriate to the post/grade as directed by Learning and Teaching Manager.

Knowledge, Qualifications, Skills and Experience

Knowledge and Qualifications

Essential:

A1 SCQF Level 7 (HNC, VQ3, Highers, City & Guilds or equivalent), or ability to demonstrate the competencies required to undertake the duties associated with the level of post, having acquired the necessary knowledge and skills in a similar role.

A2 Excellent knowledge of current IT packages including MS Office and in particular Excel.

Desirable:

B1 Knowledge of University systems and Higher Education procedures.

B2 Knowledge and understanding of the University structures, policy, practices and procedures.

Skills

Essential:

C1 Ability to understand and apply policies, regulations, guidelines and standard operating procedures relevant to the role.

C2 Strong accuracy and attention to detail, particularly when using data and information from multiple sources.

C3 Strong organisational skills, ability to work under pressure, and ability to prioritise a busy workload responding to changing priorities as appropriate whilst maintaining a high standard of customer service.

C4 Able to work proactively, using initiative to analytically resolve problems.

C5 Ability to work independently with minimal supervision, as well as collaboratively as part of an extended team, making positive contributions to the deliver a professional service to students and staff.

C6 Excellent interpersonal and communication skills (verbal and written), demonstrating tact, diplomacy and discretion, particularly when dealing with confidential and sensitive matters.
C7 Flexibility and willingness to adapt to change.

C8 Excellent fit with the School strategy and University values.

Desirable:

D1 Ability to clerk meetings.

D2 Commitment to continuous personal improvement.

Experience

Essential:

E1 Significant experience of delivering a high quality customer-focused administrative service, preferably within Higher Education.

E2 Experience of managing complex datasets, analysing data, extracting reports and resolving related problems.

E3 Experience of identifying and supporting the implementation of process improvement.

E4 Experience of working in a multi-tasking environment while meeting deadlines, anticipating and meeting stakeholder needs.

Desirable:

F1 Experience within a higher education setting, including knowledge of administrative and organisational systems.

Terms and Conditions

Salary will be Grade 5, £28,031 - £31,236 per annum.

This post is full time (35 hours per week) and open ended (permanent).

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Closing Date:  12 February 2026