Please note that this vacancy is only open to current University of Glasgow employees.

Job Purpose

The Facility Coordinators ensure that the estates physical infrastructure and its related services meet the needs of the people that work in them.  They are responsible for the provision of suitable working space to staff, students, and visitors, including desk space, laboratories, teaching and research workshops.

Reporting to the Operational Support Services Manager, the Facility Coordinator supports the in-house facilities team with the daily operations of the space used by staff and students, implementing the operational standards to deliver facilities management services in line with the Schools strategy for effective use of its estates, in support of growing research and teaching activities. In doing so, the Facility Coordinator will develop an effective working relationship with the University Estates and Commercial Services, ensuring effective communication toward scheduling of work, responding to demands and changing priorities.

Main Duties and Responsibilities 

1.  Managing the personnel card activation for building access.

2.  Managing meeting rooms bookings.

3.  Supporting safe access to facilities for repair or inspection and respond to emergencies.

4.  Assisting the arrival and departure of staff and PGR students, and the effective use of desk space, meeting space and breakout areas.

5.  Assisting with the delivery and uplifts of items received and to be collected by various services, including the completion of relevant documentation.

6.  Setting up basic IT and AV equipment.

7.  Supporting the maintenance of key facility management documentation such as building layouts, occupant details and security access information.

8.  Supporting the Facilities team in monitoring and reviewing the school facilities insurance inspection regime and the safety compliance regime.

9.  Ensuring first-aid and welfare space and facilities (microwave ovens, dishwashers, hot and cold-water dispensers) are being maintained to a safe standard.

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential

A1 Ability to demonstrate the competencies required for this level of post having acquired the necessary knowledge and skills in similar role

Desirable

B1 Good knowledge of facility management including maintenance management processes

B2 Good knowledge of project management, asset management and design development process

B3 Good understanding of relevant health and safety policies and procedures

Skills

Essential

C1 Good interpersonal skills

C2 Good organisational skills

C3 Computer literate

Experience

Essential

E1 Working within the customer- faced role or HE environment

Desirable

F1 Experience of facilities management

Terms and Conditions

Salary will be Grade 4, £24,685 - £26,707 per annum.

This post is full time (35 hours per week) and open ended (permanent).

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University  https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Closing Date:  29 September 2025